The British Women Pilots’ Association (BWPA) Scholarship Terms and Conditions

About us:

The BWPA’s aims are:

  • To promote the training and employment of women in aviation and the promotion of practical schemes to assist women to gain air licences, including raising awareness of opportunities for females of all ages.
  • To act as advisers to women regarding the training required and the openings available in aviation.
  • To promote and encourage collaboration between members of the Association, and to enable women in aviation to meet and exchange knowledge of mutual interest and to communicate views from the Association.
  1. In accordance with our aims, the BWPA awards scholarships which are from time to time determined by the directors.
  2. The BWPA operates as a company limited by guarantee.

Eligibility:

  1. Applicants for a BWPA scholarship must be a member of the BWPA at the time of application, and their membership must continue throughout the period of the selection of winners as well as for the entire duration of their scholarship funding.
  2. Applications are not restricted to UK citizens or residents, but winners MUST carry out their scholarship flying in the UK or Channel Islands.
  3. There are no age restrictions, but applicants under the age of 16 must have a parent’s/guardian’s permission to apply.
  4. Members who volunteer with the BWPA, either on or off committee, are eligible to apply for scholarships, so long as they do not carry out any roles related to the anonymising or scoring of The BWPA directors may not apply for scholarships.
  5. Item removed.
  6. In order to support as wide a range of members as possible, an individual who has been awarded a BWPA member will not be made a further award in the following round of scholarships. For example, a 2025 scholarship winner will not be eligible to apply in 2026, but may apply again in 2027 (subject to meeting eligibility criteria).

Conditions of acceptance by winners (herein referred to as scholars):

  1. The acceptance by any person of a scholarship shall be deemed to also be an acceptance of the BWPA’s terms and conditions.
  2. The scholarship must be completed within 12 months of the award date.
  3. An exception may be made if a scholar is unable to complete their scholarship training within this 12 month period due to severe extenuating circumstances. The directors have the discretion to decide if such circumstances warrant a time extension. It should be noted that the directors’ decision will be final on such matters.
  4. If the extenuating circumstances prevent the scholar from commencing their training with the pre-approved training organisation, the directors, may, at their discretion allow another pre-approved training organisation to be designated to commence training.
  5. All Scholars selected for flying training should satisfy themselves that they are able and willing to undergo flying training to the determined standard at the time of being offered a BWPA flying scholarships. If a scholar has any concerns or doubts as to this, they should be raised and discussed with the scholarship coordinator.
  6. Flying training includes some element of risk. It is imperative that all scholars self-assess and avoid the taking of any unnecessary risks when engaged in flying training. This includes not flying if feeling unwell, seeking medical advice where appropriate, abstaining from taking any drugs or alcohol and discussing any matter of concern with their flying instructor, the Chief Flying Instructor (CFI) or Head of Training (HT) of the pre-approved training provider (TP). This is, in particular, in relation to flying solo, but applies to all flying training.
  7. It should be noted that in order to fly solo, a scholar will need to obtain a minimum of a UK- issued Class 2 Part-MED medical If there are any medical concerns, then these should be discussed with the BWPA scholarship coordinator.
  8. Any part of a scholarship application may be used for BWPA editorial and marketing purposes, with the exception of the name and any identifying details of other persons who may have been mentioned (unless with their consent), and, in relation to anything else, unless otherwise agreed. In doing so, the BWPA will comply with all relevant provisions of the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and all other requirements of the law in existence at the time with regard to the processing of and storing of data and its use. It should be noted that the winners’ names and photographs will be published.
  9. Scholars are expected to provide non-monetary support for the BWPA in connection with their scholarship including, but not limited to, attending events and providing regular updates to the BWPA on how their training is progressing. This may be requested in the form of quotes, short updates or videos for use in publicity materials and social media. It is also expected that scholars will prepare a minimum of one article in the 12 months following their scholarship award.
  10. Scholars will also be expected to comply with the BWPA media policy in relation to their scholarship win.
  11. Scholars not supporting the promotional activities or not complying with the BWPA media policy, or failing to provide updates to the BWPA, as and when requested without good reason, may be penalised with a delay in payments and/or a requirement to reimburse the BWPA for any payments already made. Furthermore, they may totally forfeit their scholarship.

Conditions of payment:

  1. All scholarships will be paid directly to the ‘pre-approved training provider’ (TP). A pre-approved training provider is one that has been considered by the directors to be an acceptable training establishment for the purpose of scholarship training and would include the majority of ‘Approved Training Organisations’ (ATOs) and ‘Declared Training Organisations’ (DTOs) as defined by the Civil Aviation Authority.
  2. The BWPA will endeavour to permit the scholar’s choice of TP wherever possible, but it reserves the right to reject the use of a particular TP if, in the consideration of the directors, it is not suitable for this purpose.
  3. Payments will be transferred to the TP in instalments with half of the scholarship award paid halfway through the scholarship training and the remaining half paid at the end of the scholarship training.

Liability:

  1. All TPs shall be deemed to accept the terms and conditions set out in this document.
  2. In case of dispute or claim (including non-contractual disputes or claims) arising out of or in connection with these terms and conditions or any other recourse to legal adjudication, the laws of England and Wales shall apply. All parties irrevocably agree that the courts of England & Wales shall have exclusive jurisdiction to settle any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with these terms and conditions or its subject matter, formation and in all matters concerning and arising out of any representations by, dealings with, or matters concerning the BWPA.
  3. The BWPA shall not be liable for any loss or damage whatsoever and howsoever caused which may result from any representation, action or omission by it, except for liability for death or personal injury or as otherwise excluded by law.
  4. Although the BWPA does not accept that it would be liable for loss or damage arising out of its activities, except where it is prohibited by law to do so, the BWPA limits liability to £100 for any loss or damage of any kind, including any consequential loss and damage.
  5. In the event of a conflict between any representation or statement made by the BWPA and these terms and conditions, these terms and conditions shall prevail. These terms and conditions will be reviewed and updated from time to time and will be published on the BWPA website.
  6. Any offer by the BWPA to any person to participate in an activity does not constitute any representation by the BWPA that such person is competent, medically or otherwise, to participate in such activity. That decision rests with the person concerned.
  7. The TP shall have full and exclusive responsibility as to whether a scholar or other person who is to be involved in an activity whether on the ground or in the air will have the capability or aptitude to be able to undergo such activity and shall take all reasonable precautions to ensure that this is so. The BWPA takes no responsibility for any representation made in respect of any such matters by any person including any expressly or impliedly made by its employees or others ostensibly made on its behalf whether in writing or orally.
  8. Any TP involved in carrying out a BWPA activity agrees to indemnify in full and hold harmless the BWPA, its lawful visitors and invitees against any and all loss, damage, expenses and costs howsoever incurred, including in respect of any claim brought against the BWPA or them in respect thereof, including but not by way of limitation, in relation to a claim for negligence or breach of contract or claim under statute or otherwise and without limitation as to the amount of the sum if any involved whether as a consequence of there being in place a contract or otherwise, except as may be excluded by law.
  9. Any TP which has agreed to carry out any BWPA activity shall have in place at all relevant times a policy of insurance in respect of public liability of not less than £7,500,000 or such greater sum so as to satisfy fully all claims including for which the TP and BWPA may in total be liable in connection with any such agreement and shall nominate the BWPA as a beneficiary on such policy and on demand shall forthwith produce to the BWPA a copy of such policy and the last premium.
  10. As flying training inevitably includes an element of risk, in particular, when piloting or being carried in an aircraft as a passenger, it is important that the risks are recognised, understood and accepted by any and all prospective scholars and persons involved in the BWPA. Once the BWPA has introduced a person to the TP, the TP shall assume responsibility for all aspects of training. The TP must be satisfied that it is safe and acceptable in all respects to continue to train or involve a person in an activity and must at all times take measures to ensure such person’s safety, especially that of children under 18 years of age, and in addition to comply with its statutory and regulatory obligations imposed upon it by law.
  11. A flying training course may include study and instruction on the ground as well as in the air as a trainee pilot. All this will be conducted by the TP who will be solely responsible for such instructions.
  12. It may in certain cases be necessary to alter, adjust or curtail training of the scholar if in the view of the TP or BWPA that this is advisable or necessary, in particular, having regard to matters relating to health and safety of all persons concerned.

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